How much time will this save us?

That depends on your own numbers. Tell me how long the task takes today and how often it runs, and we can work out the saving together before you commit.

Should we start with a prototype?

Usually yes. A prototype on real data settles arguments about what is needed, and it is far cheaper to change before production hardening.

Can the tool live alongside our existing systems?

Yes. Most of these tools read from existing systems and produce a specific output, rather than replacing anything you already rely on.

Automation & integrations

Internal tools and workflow automation

Internal tools and workflow automation replace repetitive manual work with something purpose-built: a dashboard, a report, or a tool that turns messy inputs into the output your team actually needs. It suits businesses running critical processes through fragile spreadsheets and copy-paste.

Discuss an internal tool All automation & integrations

When this helps

Problems this solves

A spreadsheet that one person maintains and nobody else understands.
Reports rebuilt by hand every week from the same sources.
Orders processed manually into production or picking lists.
Data spread across systems, so no one has a single view.

Scope

What's included

Every quote lists the deliverables in writing, so there is no ambiguity about what you receive.

Deliverables

Process mapping of how the work is done today, with the time cost identified.
A defined target outcome: what the tool must produce and for whom.
A scoped tool or dashboard, built and tested against real data.
Reporting views aggregating the sources that matter.
Access control appropriate to who should see what.
Documentation and training for the people who will use it daily.

Not included as standard

Savings are not quantified in advance unless you supply the baseline figures.
Automation depends on the source systems allowing access.
Regulated or sensitive data needs your own compliance review.

Anything here can be added to the scope and priced separately.

Defined starting point

Workflow discovery and prototype

Fixed price after scoping

Typically includes

Mapping of the current process
Definition of the required result
Review of system access and limitations
An agreed working prototype on real sample data
Documented route to production
Recommendation on what to automate next

Price this work

Process

How the work runs

Step 1
Map
Watch and document how the work is done now, including exceptions.
Step 2
Define
Agree the output, users and boundaries of the tool.
Step 3
Prototype
Build something usable on real data, quickly.
Step 4
Harden
Add access control, validation and documentation for daily use.

What I need from you

Time with the person who currently does the work.
Sample data, including the awkward exceptions.
A decision on who should be able to see and change what.

What changes the price

Number of steps automated and exception cases handled.
Data sources and their accessibility.
Number of users and roles.
Prototype versus production-hardened tool.

Experience

Relevant background

Relevant experience includes a bespoke WooCommerce Subscriptions application that aggregated recurring food orders into weekly production and ingredient requirements.

Questions

Frequently asked questions

API & CRM integrations

Connect websites and business systems, including HubSpot, Sage and WooCommerce, with agreed mapping, error handling and monitoring.

Lovable web development

Lovable-built websites, prototypes, dashboards and scoped business tools, with code review and production-readiness checks.

AI & LLM content pipelines

Repeatable pipelines that generate or improve page and product content from approved sources, with validation, review and export controls.

Get a fixed cost for internal tools & workflow automation.

Share a little about your website, your goals and what is getting in the way. I'll use that to work out the right scope and next step.

Discuss an internal tool hello@fixedcosts.co.uk